# For program admins

**URL:** https://aibility.org/en/docs/teams/admins
**Meta description:** How to provide the list of people, add colleagues, send reminders, handle departures and languages, and what to do with team results.

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The program admin provides the list of people, watches participation and decides what to do with the results. Aibility does most of the work for you: we send the invitations and reminders. Here is what we need from you and what happens when the team changes.

## List of people

For the Team plan, send a list of people with names and emails. We set up the team and everyone gets an invitation. For a company program we need a CSV table (UTF-8) with the columns email, full name, team and, optionally, language. You can send us Excel too, and we will convert it. Assigning people to teams is needed for the overview by team.

You can add and remove colleagues at any time. Send a name and an email, and if you like a team and a language, and the invitation goes out. You can include external partners and suppliers as well, an email address is enough.

## Invitations and reminders

We send the invitations and reminders. Reminders go only to people who have not finished the test. People who are done get no more nudges. You see participation as the first number in the team overview.

The invitation tells people what the company will see from the results. The rules that apply are on [Who sees what](https://aibility.org/en/docs/teams/who-sees-what).

## Languages

The app supports eight languages. The organization sets the default language, but anyone can switch it with the globe icon in the app. With a bulk import you can also set the language for each person, so invitations reach people in their own language. The names of the levels AI Explorer, AI Operator, AI Builder and AI Transformer are not translated, so that they mean the same in Prague and in Madrid.

## Wrong email and departures

If someone took the test with a wrong or private email, write to us. We can move the results to the correct company account. When a person leaves the company, let us know and we remove them from the organization. The account and personal report belong to them: they can export or delete their data in their profile under Data & privacy.

## AI tools in the company

The test works with no installation: in the app or with a ready-made prompt. Coaching right in the AI tool needs the plugin or MCP, which an admin switches on in the company account. The steps are in the chapter [Connecting your AI tool](https://aibility.org/en/docs/ai-tool), and the IT procedure is at [aibility.org/bezpecnost](https://aibility.org/bezpecnost#it) (in Czech).

## Working with the results

A team where most people are just starting works well in one shared rhythm. A team where beginners work next to strong AI Builders needs two tracks: the basics for some, building routines for others. Stronger people make good internal guides who show colleagues what works for them. After a few weeks, run a new test and compare it with the starting map.

Next: write to [hi@aibility.org](mailto:hi@aibility.org) or book a [30-minute call](https://aibility.org/firmy#poptavka) (in Czech).